Document Management & Storage

HR Vinda supports all common document formats including PDF, DOC, DOCX, JPG, PNG, and more. You can upload contracts, certificates, ID proofs, resumes, offer letters, appraisal documents, and any other employee-related files. There's no limit to the types of documents you can store.

Yes! All documents are stored with enterprise-grade encryption both in transit and at rest. We use secure cloud storage with role-based access controls, ensuring only authorized personnel can view sensitive documents. Your data is backed up regularly and protected against unauthorized access.

Absolutely! HR Vinda automatically organizes documents by employee profiles. You can also create custom categories, add tags, and use folders to organize documents by department, document type, or any other criteria that suits your organization's needs.

Our powerful search engine lets you find documents instantly by employee name, document type, upload date, tags, or even keywords within document names. You can also use advanced filters to narrow down results by date range, department, or custom categories.

Yes! HR Vinda supports bulk uploads with drag-and-drop functionality. You can select multiple files and upload them simultaneously, saving you time when onboarding new employees or digitizing existing records. The system processes all uploads efficiently in the background.

Yes! Every time you upload a new version of a document, HR Vinda maintains the version history. You can view previous versions, see who uploaded them and when, and restore older versions if needed. This is crucial for compliance and audit purposes.

You can set expiry dates for documents like work permits, certifications, licenses, or contracts. HR Vinda automatically sends email notifications to HR admins and relevant employees before documents expire, helping you stay compliant and avoid lapses in important certifications.

Access is controlled by role-based permissions. HR admins have full access, managers can view documents for their team members (if permitted), and employees can view only their own documents. You have complete control over who can view, upload, or delete documents at every level.

Yes! If you enable employee self-service, employees can upload their own documents like updated certificates, address proofs, or other required documents. Admins receive notifications of new uploads and can review them before they're officially added to the employee's profile.